There are two ways to arrange for a general meeting: the secretary or strata committee can call one at any time, or if owners entitled to vote, who together hold at least a quarter of the total unit entitlements, ask for a meeting in writing. Voting Each owner has one vote for each lot they own. Voting from a remote location Voting does not have to be done in person.
An owners corporation can vote on matters by: teleconference, video-conferencing, email or other electronic devices pre-meeting electronic voting. This is a vote by email or other electronic means before the meeting.
Both the owners corporation and strata committee can use this method of voting. An election cannot involve a pre-meeting electronic vote. Who can vote? Each owner, and each person entitled to a priority vote, can vote at general meetings. Other people with voting rights include: co-owners first mortgagees owners of successive estates in a lot, where owners hold lots as trustees.
How to appoint a proxy An owner can make any person their proxy, including their tenant. The form appointing the proxy must state: the date on which the proxy is made whether the proxy can vote on all matters, or only certain matters and what those matters are, and how the proxy must vote on a motion for the appointment or continuation in office of a strata managing agent. How long is a proxy valid? A proxy is valid from: the date it is signed until the period specified in the proxy if any , or 12 months from the date of signing or the end of the second AGM held after that date.
Proxy limits There are limits on the total number of proxies. The limits held by one person are: one proxy vote only for schemes with 20 lots or less, or in schemes with more than 20 lots, a number that is equal to no more than 5 percent of the total number of lots.
Material benefits include: extending their term of appointment increasing their remuneration deciding not to pursue, or to delay, legal proceedings involving the proxy holder. A developer or a person connected with the developer cannot make use of a proxy voting appointment or power of attorney resulting from: a condition in a contract for the sale of a strata lot another related contract or arrangement.
Proxy appointments before 1 August Proxy voting appointments or powers of attorney in place before 1 August remain in effect. General meeting notices Notices for general meetings must include: a motion to confirm the minutes of the last general meeting a motion to elect the strata committee, if the meeting is for that purpose a form of motion for each other motion to be considered at the meeting whether a motion needs a special resolution or unanimous resolution to be passed a statement that a vote by an owner does not count if a priority vote is cast for the lot for the same matter a statement that an unfinancial owner, mortgagee or covenant charge cannot vote at a meeting on a motion unless the motion needs a unanimous resolution.
This is unless, before the meeting, they pay all contributions levied on them, and any other amounts recoverable from them, in relation to their lot a statement that voting or other rights may be carried out by the owner on the strata roll, by a company nominee if the owner on the strata roll is a corporation , or by an appointed proxy how a quorum is determined at meetings, according to NSW strata laws A statement about pre-meeting electronic voting.
The notice for the next general meeting must: include any amended motion that involved a pre-meeting vote, and state that it may be put to the upcoming meeting for a vote, under section 19 of the Strata Schemes Management Act Quorum There must be a quorum at a general meeting before any motion, including electing a strata committee, can be voted on.
If there is no quorum within 30 minutes of the scheduled start time, the Chairperson must either: adjourn the meeting for at least 7 days, or declare a quorum and go ahead with the meeting. The content on this website is periodically reviewed and updated by the Province of British Columbia as per the date noted on each page: January 4, Learn more on this website:. Find it fast , a site map listing all the strata housing pages and subpages. Comments will be sent to 'servicebc gov.
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Roles and responsibilities. Sections and types. Meetings and voting. Preparing for a general meeting. Voting process. For every [Extraordinary] General Meeting, a notice of meeting must be sent to each lot owner, company nominee, first mortgagee and covenant chargee, as shown on the strata roll and each registered tenant if any of a lot in the strata scheme who has been notified as a tenant of the lot to the Owners Corporation.
NOTE: A copy of the minutes for the previous general meeting must accompany the notice unless a particular owner has already received a copy. The agenda for the [Extraordinary] General Meeting will consist of some specific matters raised by the SC or the OC that require discussion or decisions and can't wait till the next AGM. If you are entitled to vote at an [Extraordinary] General Meeting, you may give written notice of the 'matter' to be included to the secretary of the SC, keeping in mind the number of clear days notice required for this type of meeting - i.
Your request must also contain: the name of the person submitting the motion no more than a word explanation of the motion Something to keep in mind It's interesting to note that even if you're unfinancial and therefore not entitled to vote you can still submit a motion for listing on the agenda. AND, in case you didn't know Owners are allowed to attend these meetings but can't say anything unless given the OK by a simple resolution of the Strata Committee.
Oh and being able to vote is off the table too. The secretary must send a notice about the meeting including the agenda to each member of the Strata Committee including any tenant representative nominated for the strata committee and to each owner - as well as putting it on the scheme's noticeboard s at least 3 days before the meeting is scheduled to be held. And the same "snail mail" rules apply here if the notice is to be mailed. The notice must state when and where the meeting is to be held and include an agenda detailed enough to inform everyone as to what's proposed to be discussed and resolved by the committee.
Minutes of any SCM's held must be given to each member of the strata committee and each member of the owners corporation if the scheme is NOT large within 7 days after the meeting.
If the strata scheme is designated as 'large' i. You'll find this section towards the bottom of the document. A quorum for strata committee meetings is when: One member is present if the Strata Committee has only one member in any other case, there is at least HALF of the persons entitled to vote present The quorum for Strata Committees is calculated on the base number of strata committee members. Strata Committee Meetings may be adjourned for any reason if a motion is passed at the meeting for the adjournment.
When an SC meeting is adjourned due to a lack of a quorum or any other reason, notice of the rescheduled time and place must be given by the Secretary to every owner at least 1 day prior to the rescheduled meeting by displaying the notice on the scheme's Notice Board unless there ISN'T one - in which case it can be distributed via email or some other electronic means.
And here's the link for Schedule 2 - Meeting procedures of Strata Committees in case you missed it at the top of the page. Everything is in here guys. Readers should check all information obtained from this website for accuracy from other sources and seek professional legal advice before taking any action based on any information obtained from this website.
Information on this website should not be substituted for proper legal advice. The owners of this website will not be held responsible for any action taken as a consequence of same. Readers should make their own appropriate enquiries regarding accuracy, qualifications, licences, etc. The owners of this website will not be responsible or liable in any way for any representations made by any external sources listed on this website.
Legislation varies in different states and territories and in other countries. For information pertaining to places outside of NSW, Australia please refer to the appropriate legislation for your region. What is Strata? Listed below is a general explanation of the types of meetings you may come across in strata and what they're all about. Strata meetings , strata property. Recent Posts. November 19, Renting in a Strata Building: what you need to know November 19, November 10, Quick Links.
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